Site visit report template: free and simple
A site visit report tells a client what happened on a visit. Keep it short and factual.
Free template (copy or print)
| Field | Entry |
|---|---|
| Site / address | |
| Date | |
| Arrival / departure | |
| Attended by | |
| Work completed | |
| Issues found | |
| Photos (before / after) | |
| Follow-up needed |
How to use it
Fill it at the end of each visit and send it the same day. Reports written days later lose detail.
How TeamProof records the same thing automatically
Paper logs can be filled in later and lost. In TeamProof each visit records check-in and check-out time, GPS at the site pin, before and after photos and the site checklist, and flags Missed visits.
What TeamProof records on every visit
- Check-in and check-out times, recorded when the worker taps Check in and Check out
- GPS at check-in and check-out, checked against the pin you set for the site
- Before and after photos, saved to the visit
- The checklist for that site
- A late reason if the worker is more than an hour off the start time
- A Missed tag and an email if nobody checks in within one hour of the scheduled start
Clients can open a private client visit report link, no login needed, showing times, GPS and photos without worker names, phones or pay. Links stay open for 90 days.
Honest limits
- GPS is checked at check-in and check-out only. TeamProof does not track workers during the shift.
- Phone GPS has normal accuracy limits, especially inside large buildings. Pin the entrance you want crews to use.
- Photos prove what was photographed, so the checklist should say what to shoot.
- No quotes, invoices or payments yet. Payments and invoicing are listed as coming soon.
Price
One simple plan with everything included, unlimited workers, plus a 30-day free trial with no card to start. See current pricing.
Start your free trial · Book a demo
Related: Client visit report link · Proof of service app · What property managers want in a cleaning report · Field crew proof of visit app
Frequently asked questions
What's the difference between a site visit report and a visit log?
A log lists many visits; a report describes one visit in detail.
Can TeamProof send the report for me?
Clients can open a private report link with times, GPS and photos for each visit.
Does TeamProof track workers all shift?
No. Location is checked only at check-in and check-out, against the site pin.
What does TeamProof cost?
One plan with everything included, after a 30-day free trial with no card. See /pricing for the current price.
More ways to prove every visit
See how all features and simple pricing work for your sites.
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