HOA maintenance vendors, with proof boards can open
The problem
HOA and strata boards approve vendor invoices for work they rarely see. Owners complain, and the board has nothing to check against.
How a visit works in TeamProof
- Each site is a property with its own pin.
- Visits are scheduled; several a day at one site is fine.
- The worker checks in with phone and PIN; location is checked against the pin.
- Before photos.
- Checklist: common areas, landscaping, garbage room, hallways, lobby.
- After photos.
- Check out, location checked again.
Why it matters here
Vendors using TeamProof can send the board or manager a private link with times, GPS and photos for each visit. In Canada, see also our strata cleaning verification page.
Not a headline industry, same proof
TeamProof's headline industries are janitorial, security patrols, snow removal and home care. This work uses exactly the same visit flow.
What TeamProof records on every visit
- Check-in and check-out times, recorded when the worker taps Check in and Check out
- GPS at check-in and check-out, checked against the pin you set for the site
- Before and after photos, saved to the visit
- The checklist for that site
- A late reason if the worker is more than an hour off the start time
- A Missed tag and an email if nobody checks in within one hour of the scheduled start
Clients can open a private client visit report link, no login needed, showing times, GPS and photos without worker names, phones or pay. Links stay open for 90 days.
Honest limits
- GPS is checked at check-in and check-out only. TeamProof does not track workers during the shift.
- Phone GPS has normal accuracy limits, especially inside large buildings. Pin the entrance you want crews to use.
- Photos prove what was photographed, so the checklist should say what to shoot.
- No quotes, invoices or payments yet. Payments and invoicing are listed as coming soon.
Price
One simple plan with everything included, unlimited workers, plus a 30-day free trial with no card to start. See current pricing.
Start your free trial · Book a demo
Related: Strata cleaning verification · Client visit report link · Landscaping proof of visit app · Subcontractor verification
Frequently asked questions
Can a board require vendors to use TeamProof?
The vendor uses TeamProof and shares a private report link with the board or manager. There's no separate board or manager login; the link opens without one and stays open for 90 days.
Does it work for strata in BC?
Yes, the same visit flow applies.
Does TeamProof track workers all shift?
No. Location is checked only at check-in and check-out, against the site pin.
What does TeamProof cost?
One plan with everything included, after a 30-day free trial with no card. See /pricing for the current price.
More ways to prove every visit
See how all features and simple pricing work for your sites.
- Office cleaning proof
- Commercial cleaning software Vancouver
- Airbnb turnover cleaning
- Mobile patrol app
- Snow plowing documentation
- Landscaping proof of service
- Medical office cleaning
- School cleaning
- Retail store cleaning
- Restaurant cleaning
- Post-construction cleaning
- Window cleaning
- Residential cleaning
- Security guard check-in
- Facility management
- Building maintenance
- HVAC maintenance
- Lawn care
- Property management contractors
- Proof of service app
- Missed visit alerts
- Client visit report link
- Prove employees showed up
- GPS check-in app
- Proof of visit app
- Timestamped photo app
- GPS check-in without tracking
- Verify cleaners cleaned
- Stop no-show employees
- Win janitorial contracts
- Prove a security patrol happened
- Janitorial quality control
- Works alongside Jobber
- Is GPS tracking employees legal in Canada?