The best janitorial software in Canada depends on one question

Most "best janitorial software" lists rank a dozen tools by feature count. That's not very useful, because janitorial companies don't fail on feature count. They lose contracts when a property manager says the office wasn't cleaned last night and the owner can't prove otherwise.

So instead of a ranking, here's a buyer's guide written from inside a Canadian cleaning company. TeamProof was built at Sweepy Maids in Metro Vancouver, so we're obviously not neutral. We'll tell you what matters, what to ask any vendor, and where TeamProof does and doesn't fit.

The main categories of janitorial software

1. Field service management (Jobber, Housecall Pro and similar). Quotes, scheduling, invoicing and payments. Strong for residential cleaning businesses.
2. Employee and time clock apps (Connecteam, Homebase and similar). Time sheets, chat, HR, scheduling.
3. Janitorial operations suites. Bidding, inspections, supply tracking, built for larger contractors.
4. Proof-of-visit tools like TeamProof. GPS check-in at the site, photos, checklists, missed-visit alerts and client reports.

Many Canadian companies end up with two: one for money, one for proof.

What to look for, especially in Canada

Proof a property manager will accept

Ask the vendor: if a client disputes last Tuesday's clean, what can I send them? Look for check-in and check-out at the building, timestamped photos, and a client-friendly view. TeamProof checks location against the site pin at check-in and check-out and gives clients a private link to their visits.

Missed-visit detection

Night work means you find out about no-shows late. Does the software notice when a scheduled visit doesn't start? In TeamProof, one hour after a scheduled start with no check-in, the visit gets a Missed tag and you get an email. See missed visit alerts.

Pricing in Canadian dollars, and per-seat costs

Many tools price in USD per user. With part-time night crews, per-seat pricing grows quickly. TeamProof is one plan (see current pricing), with unlimited workers.

Subcontractor handling

A lot of Canadian janitorial contracts get passed to subs. You need their crews to prove visits without seeing your clients or prices. TeamProof subs join free and see only their own visits and price. See cleaning subcontractor management.

Languages your crew actually reads

Crews in Metro Vancouver, the GTA and Calgary often prefer languages other than English. TeamProof's worker screens come in English, Punjabi and Hindi.

Privacy and location policy

Canadian privacy law expects you to be open about why you collect location. Checking location only at check-in and check-out is easier to justify than all-shift tracking. Read is GPS tracking employees legal in Canada?

Where TeamProof fits

TeamProof is a strong fit if you run recurring commercial, office or strata cleaning, have night crews or subs, and keep getting "did anyone come?" calls. It includes scheduling (fixed, flexible, overnight), GPS check-in and check-out, before and after photos, checklists, late reasons, pay per visit, hour or month, phone and PIN login and a client link.

Where TeamProof isn't the answer

TeamProof doesn't do quotes, invoices or payments yet; they're coming soon. It doesn't do bids, supply inventory or HR. If those are your main needs, look at the other categories above, or pair TeamProof with them. It works alongside Jobber today, and a direct Jobber connection is coming soon.

A quick shortlist test

Run any tool for one week on your three hardest sites. At the end, try to answer these from the software alone: which visits started late and why, which visit was missed, and what the washrooms looked like at checkout. The tool that answers fastest is your best janitorial software.

Keep reading

• Commercial cleaning software in Vancouver
• Office cleaning proof of visit
• Janitorial checklist template
• Jobber alternative, Connecteam alternative, TeamProof vs CompanyCam
• Sweepy Maids case study

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