Snow plowing documentation that holds up after the storm

In snow removal, the work disappears. You plow at 4 AM, it snows again at 9, and by the afternoon there's no sign you were ever there. That's a problem when a slip-and-fall claim arrives months later and someone asks: when was this lot last plowed and salted?

Good documentation is the answer, and the time to create it is during the storm, not after. TeamProof gives each plow or salt visit a dated record: GPS check-in at the site, timestamped before and after photos, the checklist and check-out time.

For a printable list of what to record, see our snow removal slip-and-fall documentation checklist for Canada. For an overview of TeamProof for snow companies, see snow removal proof.

What a documented visit includes

• Check-in time and GPS, compared against the lot's pin
• Before photos showing snow depth and conditions on arrival
• Checklist items: plow, walkways, salt or sand, ramps, entrances, hydrants clear
• After photos showing the cleared and salted surface
• Check-out time and GPS
• A late reason if the operator is more than an hour off schedule

Every item is saved to the visit and stays attached to that site's history.

Storm schedules that don't fit a calendar

Snow doesn't follow a weekly plan. TeamProof supports fixed, flexible and overnight schedules, and you can change one day without changing the rest. Sites that need several passes in a storm can have several times on their schedule, and each pass is its own visit with its own proof.

Missed sites in a storm

On a big storm night, the risk is a lot that falls through the cracks. If no one has checked in an hour after a scheduled start, the visit gets a Missed tag and you get an email, so you can send another truck. See missed visit alerts.

Why timestamps and GPS matter for claims

When a claim comes in, an insurer or lawyer will want to know when you were on site and what conditions were like. A record created at the time, with location checked against the property, is more credible than a log filled in at the end of the week. TeamProof can't tell you whether you'll win a claim, and you should follow your insurer's and lawyer's advice on what to keep. But it makes sure you have the dated record to start from.

Subcontracted routes

Many snow contractors sub out sites during peak storms. Subs join TeamProof free and see only their visits and price. Their check-ins and photos come back to you under your name. See subcontractor verification.

Show clients you were there

Property managers often get the complaint before you do. A private client visit report link lets them see the times, GPS and photos of every pass, without seeing operators' names, phones or pay.

Built for cold hands

Operators in a cab at 4 AM don't want a complicated app. TeamProof uses phone and PIN login, one big Check in button and one-tap photos that move on by themselves, in English, Punjabi or Hindi.

GPS without tracking the truck

TeamProof checks location at check-in and check-out only, not continuously. It proves the operator was at the site without following every truck all night.

What it doesn't do

TeamProof isn't a fleet tracker, doesn't record weather data and doesn't do invoicing or payments yet (coming soon). Some operators pair it with weather logs and their billing tool.

Price

One plan (see current pricing), unlimited workers, which suits seasonal crews. 30 days free, no card.

Start your 30-day free trial

Related

• Snow removal proof
• Landscaping proof of visit for the rest of the year
• Property management vendor verification
• Proof of service app
• Mobile patrol proof of visit

TeamProof was built at Sweepy Maids, a Metro Vancouver cleaning company. See the case study.