How Sweepy Maids verifies every nightly commercial clean across Metro Vancouver

The Problem: Growing a commercial route you can't physically inspect every night

When Sweepy Maids incorporated in July 2020 in Metro Vancouver, the team built its reputation on reliability — eventually earning a 4.7-star rating across more than 640 Google reviews. As the company expanded into nightly and multi-day commercial janitorial contracts across Vancouver, Burnaby, Surrey and UBC — including large clubhouses like Vancouver Golf Club, preschools, campuses and multi-tenant offices — a familiar industry bottleneck appeared.

Daytime residential jobs give immediate feedback, but commercial cleaning happens between 7:00 PM and 4:00 AM. When you have multiple crews and subcontractors working across Metro Vancouver at night, relying on WhatsApp messages creates three constant headaches:

• The 8:30 AM property manager ambush: If a cleaner arrived late, skipped a washroom, or forgot to lock up, the office wouldn't know until the client called the next morning.
• Chasing late check-ins and forgotten check-outs: Office dispatchers had to manually copy phone numbers into WhatsApp to ask whether a cleaner was on site or had simply forgotten to clock out.
• Subcontractor blind spots: When passing a commercial site to a subcontractor, there was no way to enforce GPS check-ins and photo proof without exposing client contract pricing or internal staff lists.

The Solution: Building TeamProof around the site visit

Instead of forcing commercial night crews into complex residential quoting software, the Sweepy Maids operations team built TeamProof around four non-negotiable rules that now run on every single shift:

1. GPS site-pin check-in and check-out: Every commercial building — from golf clubhouses to campus preschools — is pinned on the map. Cleaners sign in with a 4-digit PIN (in English, Punjabi or Hindi) and tap Check in on site.
2. 30–50 timestamped photos per visit: Rather than checking a vague "cleaned building" box, crews snap fast, one-tap photos of lobbies, washrooms, kitchens, floors and locked doors. Optimized thumbnails load instantaneously for the office and client.
3. 1-hour Missed alerts with 1-tap Call / Text / Nudge: If a scheduled 9:00 PM visit has no check-in by 10:00 PM (or if a cleaner is still checked in hours after shift end), TeamProof raises an alert. Dispatchers tap Nudge right on the alert card to send a free in-app message, and the cleaner taps a 1-click reply ("On my way", "Running 15 min late", or "Already done, forgot to check out").
4. Private client proof links & isolated subcontractor portal: Property managers get a clean link showing exact check-in/out times, GPS verification and all 30–50 visit photos — with zero worker names, phone numbers or pay rates exposed.

Use the same tool we run every night — for CA$49/month

We priced TeamProof the way we wished software was priced when we started: CA$49/month plus tax flat, with unlimited workers and free subcontractor accounts. Whether you run 3 commercial buildings or 60 across Canada, you get the exact same proof engine Sweepy Maids uses every night.