Building maintenance rounds, logged and proven
The problem
Day porters and maintenance staff do rounds that nobody sees: lobby touch-ups, garbage rooms, light checks. When a tenant complains, there's no log to point to.
How a visit works in TeamProof
- Each site is a property with its own pin.
- Visits are scheduled; several a day at one site is fine.
- The worker checks in with phone and PIN; location is checked against the pin.
- Before photos.
- Checklist: lobby, garbage room, washrooms, lights and fixtures, parkade.
- After photos.
- Check out, location checked again.
Why it matters here
Several rounds a day at one building are just several scheduled visits, each with its own check-in and photos.
Not a headline industry, same proof
TeamProof's headline industries are janitorial, security patrols, snow removal and home care. This work uses exactly the same visit flow.
What TeamProof records on every visit
- Check-in and check-out times, recorded when the worker taps Check in and Check out
- GPS at check-in and check-out, checked against the pin you set for the site
- Before and after photos, saved to the visit
- The checklist for that site
- A late reason if the worker is more than an hour off the start time
- A Missed tag and an email if nobody checks in within one hour of the scheduled start
Clients can open a private client visit report link, no login needed, showing times, GPS and photos without worker names, phones or pay. Links stay open for 90 days.
Honest limits
- GPS is checked at check-in and check-out only. TeamProof does not track workers during the shift.
- Phone GPS has normal accuracy limits, especially inside large buildings. Pin the entrance you want crews to use.
- Photos prove what was photographed, so the checklist should say what to shoot.
- No quotes, invoices or payments yet. Payments and invoicing are listed as coming soon.
Price
One simple plan with everything included, unlimited workers, plus a 30-day free trial with no card to start. See current pricing.
Start your free trial · Book a demo
Related: Office cleaning proof of visit app · Strata cleaning verification · Missed visit alerts · Field crew proof of visit app
Frequently asked questions
Can I schedule rounds every few hours?
Yes, add more times to the schedule.
Does it handle work orders?
No. TeamProof records visits, not work orders.
Does TeamProof track workers all shift?
No. Location is checked only at check-in and check-out, against the site pin.
What does TeamProof cost?
One plan with everything included, after a 30-day free trial with no card. See /pricing for the current price.
More ways to prove every visit
See how all features and simple pricing work for your sites.
- Office cleaning proof
- Commercial cleaning software Vancouver
- Airbnb turnover cleaning
- Mobile patrol app
- Snow plowing documentation
- Landscaping proof of service
- Medical office cleaning
- School cleaning
- Retail store cleaning
- Restaurant cleaning
- Post-construction cleaning
- Window cleaning
- Residential cleaning
- Security guard check-in
- HOA maintenance
- Facility management
- HVAC maintenance
- Lawn care
- Property management contractors
- Proof of service app
- Missed visit alerts
- Client visit report link
- Prove employees showed up
- GPS check-in app
- Proof of visit app
- Timestamped photo app
- GPS check-in without tracking
- Verify cleaners cleaned
- Stop no-show employees
- Win janitorial contracts
- Prove a security patrol happened
- Janitorial quality control
- Works alongside Jobber
- Is GPS tracking employees legal in Canada?