The best proof of service apps, and how to choose one

There's no single best proof of service app. It depends on what your clients ask you to prove. This guide sorts the tools into types, lists what actually matters, and says plainly where TeamProof fits and where it doesn't. We make TeamProof, so weigh that accordingly.

What a proof of service app should record

1. Who did the visit
2. GPS at arrival and departure, checked against the site
3. Time in and time out
4. Before and after photos tied to the visit
5. The checklist
6. An alert when a visit doesn't start

The four types of tools

• Field service management (Jobber, Housecall Pro): scheduling, quotes, invoices. Proof is a side feature.
• Photo documentation (CompanyCam): strong photo tools, built for contractors and projects.
• Employee apps (Connecteam, Homebase): time clocks, scheduling and HR for your own staff.
• Proof-of-visit apps (TeamProof): built only to prove visits, including through subcontractors.

Questions to ask before you buy

• Can the client see the proof without logging in?
• Does it work when a sub's crew does the job?
• What happens when nobody shows up?
• Can your crew use it in their language?
• Is the price flat, or per user?

Where TeamProof fits

Recurring site visits in janitorial, security patrols, snow removal and home care, especially with subcontractors. It's not a fit if you need invoicing today.

What TeamProof records on every visit

• Check-in and check-out times, recorded when the worker taps Check in and Check out
• GPS at check-in and check-out, checked against the pin you set for the site
• Before and after photos, saved to the visit
• The checklist for that site
• A late reason if the worker is more than an hour off the start time
• A Missed tag and an email if nobody checks in within one hour of the scheduled start

Clients can open a private client visit report link, no login needed, showing times, GPS and photos without worker names, phones or pay. Links stay open for 90 days.

Honest limits

• GPS is checked at check-in and check-out only. TeamProof does not track workers during the shift.
• Phone GPS has normal accuracy limits, especially inside large buildings. Pin the entrance you want crews to use.
• Photos prove what was photographed, so the checklist should say what to shoot.
• No quotes, invoices or payments yet. Payments and invoicing are listed as coming soon.

Price

One simple plan with everything included, unlimited workers, plus a 30-day free trial with no card to start. See current pricing.

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