Proof of visit for cleaning contractors with school contracts

The problem

If your cleaning company has school contracts, the work runs after hours across large buildings, often with several cleaners per site. When a classroom or washroom is missed, the school hears about it from staff the next morning.

How a visit works in TeamProof

1. Each site is a property with its own pin.
2. Visits are scheduled; several a day at one site is fine.
3. The worker checks in with phone and PIN; location is checked against the pin.
4. Before photos.
5. Checklist: classrooms, washrooms, gym, hallways, staff room, garbage.
6. After photos.
7. Check out, location checked again.

Why it matters here

Several visits can be scheduled at one site, each with its own check-in and photos, so a large school can be split into areas or shifts. Pin the entrance crews use; phone GPS is less accurate deep inside big buildings.

Not a headline industry, same proof

TeamProof's headline industries are janitorial, security patrols, snow removal and home care. This work uses exactly the same visit flow.

What TeamProof records on every visit

• Check-in and check-out times, recorded when the worker taps Check in and Check out
• GPS at check-in and check-out, checked against the pin you set for the site
• Before and after photos, saved to the visit
• The checklist for that site
• A late reason if the worker is more than an hour off the start time
• A Missed tag and an email if nobody checks in within one hour of the scheduled start

Clients can open a private client visit report link, no login needed, showing times, GPS and photos without worker names, phones or pay. Links stay open for 90 days.

Honest limits

• GPS is checked at check-in and check-out only. TeamProof does not track workers during the shift.
• Phone GPS has normal accuracy limits, especially inside large buildings. Pin the entrance you want crews to use.
• Photos prove what was photographed, so the checklist should say what to shoot.
• No quotes, invoices or payments yet. Payments and invoicing are listed as coming soon.

Price

One simple plan with everything included, unlimited workers, plus a 30-day free trial with no card to start. See current pricing.

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Related: Office cleaning proof of visit app · Janitorial gps check in app · Missed visit alerts · Commercial cleaning proof of service app